{"id":317,"date":"2017-11-05T02:06:48","date_gmt":"2017-11-05T02:06:48","guid":{"rendered":"http:\/\/www.alandaletraining.com\/software-tips\/?p=317"},"modified":"2017-12-12T02:31:03","modified_gmt":"2017-12-12T02:31:03","slug":"setting-default-format-paste-ms-word","status":"publish","type":"post","link":"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/","title":{"rendered":"Setting the default format when you paste in MS Word"},"content":{"rendered":"<p>When you paste text into a Word document you have options for how the text is formatted.<\/p>\n<p>The choices are:<\/p>\n<ul>\n<li>Keep Source Formatting \u2013 preserves the look of the original text<\/li>\n<li>Merge Formatting \u2013 preserve the look of the original text when styles are different<\/li>\n<li>Keep Text Only \u2013 change the formatting to match the look of surrounding text<\/li>\n<\/ul>\n<p>As I am sure you will have discovered, you can access these options by clicking on the Paste Options button that appears to the bottom right of the text you have pasted.\u00a0 I generally only use <em>Keep Source Formatting<\/em> or <em>Keep Text Only<\/em>.<\/p>\n<p>What you may not have discovered is that you can specify the default paste option for a number of situations.\u00a0 For instance, the default option is <em>Keep Source Formatting<\/em> and yet if I am pasting a mailing address from a website into a document I always use <em>Keep Text Only<\/em> so the text takes on the formatting of the surrounding text in the Word document.\u00a0 Rather then choosing <em>Keep Text Only<\/em> each time I paste text from a website into a document I\u2019ve set the <em>Pasting from other programs<\/em> option to <em>Keep Text Only<\/em>.<\/p>\n<p>You can specify the formatting option you want for four scenarios:<\/p>\n<ul>\n<li>Pasting within the same document<\/li>\n<li>Pasting between documents<\/li>\n<li>Pasting between documents when style definitions conflict<\/li>\n<li>Pasting from other programs<\/li>\n<\/ul>\n<p>To set the default paste options:<\/p>\n<ol>\n<li>On the File tab, select Options<\/li>\n<li>In the Options dialog box, select Advanced in the navigation pane on the left<\/li>\n<li>In the Cut, Copy and Paste section, change options as needed<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-medium wp-image-318\" src=\"http:\/\/www.alandaletraining.com\/software-tips\/wp-content\/uploads\/2017\/11\/Set-the-default-paste-option-in-Word-300x73.jpg\" alt=\"\" width=\"300\" height=\"73\" srcset=\"https:\/\/www.alandaletraining.com\/software-tips\/wp-content\/uploads\/2017\/11\/Set-the-default-paste-option-in-Word-300x73.jpg 300w, https:\/\/www.alandaletraining.com\/software-tips\/wp-content\/uploads\/2017\/11\/Set-the-default-paste-option-in-Word.jpg 562w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/li>\n<li>Click on OK<\/li>\n<\/ol>\n<p>Unfortunately Excel and Outlook don&#8217;t seem to have this feature.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you paste text into a Word document you have options for how the text is formatted. The choices are: Keep Source Formatting \u2013 preserves the look of the original &#8230;<\/p>\n","protected":false},"author":4,"featured_media":318,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","footnotes":""},"categories":[5],"tags":[],"class_list":["post-317","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-word"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Setting the default format when you paste in MS Word - Alandale Training Software Tips<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Setting the default format when you paste in MS Word - Alandale Training Software Tips\" \/>\n<meta property=\"og:description\" content=\"When you paste text into a Word document you have options for how the text is formatted. The choices are: Keep Source Formatting \u2013 preserves the look of the original ...\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/\" \/>\n<meta property=\"og:site_name\" content=\"Alandale Training Software Tips\" \/>\n<meta property=\"article:published_time\" content=\"2017-11-05T02:06:48+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2017-12-12T02:31:03+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.alandaletraining.com\/software-tips\/wp-content\/uploads\/2017\/11\/Set-the-default-paste-option-in-Word.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"562\" \/>\n\t<meta property=\"og:image:height\" content=\"137\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"John Chandler\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"John Chandler\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Setting the default format when you paste in MS Word - Alandale Training Software Tips","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/","og_locale":"en_US","og_type":"article","og_title":"Setting the default format when you paste in MS Word - Alandale Training Software Tips","og_description":"When you paste text into a Word document you have options for how the text is formatted. The choices are: Keep Source Formatting \u2013 preserves the look of the original ...","og_url":"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/","og_site_name":"Alandale Training Software Tips","article_published_time":"2017-11-05T02:06:48+00:00","article_modified_time":"2017-12-12T02:31:03+00:00","og_image":[{"width":562,"height":137,"url":"https:\/\/www.alandaletraining.com\/software-tips\/wp-content\/uploads\/2017\/11\/Set-the-default-paste-option-in-Word.jpg","type":"image\/jpeg"}],"author":"John Chandler","twitter_card":"summary_large_image","twitter_misc":{"Written by":"John Chandler","Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/#article","isPartOf":{"@id":"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/"},"author":{"name":"John Chandler","@id":"https:\/\/www.alandaletraining.com\/software-tips\/#\/schema\/person\/4354e1f8ae425698db32a15825a8ecb4"},"headline":"Setting the default format when you paste in MS Word","datePublished":"2017-11-05T02:06:48+00:00","dateModified":"2017-12-12T02:31:03+00:00","mainEntityOfPage":{"@id":"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/"},"wordCount":284,"image":{"@id":"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/#primaryimage"},"thumbnailUrl":"https:\/\/www.alandaletraining.com\/software-tips\/wp-content\/uploads\/2017\/11\/Set-the-default-paste-option-in-Word.jpg","articleSection":["Word"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/","url":"https:\/\/www.alandaletraining.com\/software-tips\/2017\/11\/05\/setting-default-format-paste-ms-word\/","name":"Setting the default format when you paste in MS Word - 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