How to Reduce the Number of Fonts Used in a PowerPoint Presentation

To make your PowerPoint presentation as effective as possible you want the formatting to be very consistent.  If you have imported slides from other presentations or if several people have worked on a presentation, it may contain a variety of fonts.

If you run across this situation, PowerPoint has a handy feature that lets you replace one font with another. Choose the font you want to use then replace all others with it.

To replace fonts in PowerPoint:

  1. On the Home tab, in the Editing group, click on the drop-down arrow next to Replace
  2. Select Replace Fonts

  3. In the Replace Font dialog box, select the font you want to get rid of in the Replace: drop down list
  4. In the With: drop-down list select the font you want to use
  5. Click on the Replace button

Note that in the Replace Fonts dialog box, the Replace: drop-down list only shows the fonts that actually exist in the presentation.  So, the list will get shorter as you replace fonts.