You can use AutoCorrect to save keystrokes for phrases you commonly use. I often talk about step-by-step instructions in my proposals and emails. My typing skills or OK but words with hyphens slow me down. So rather than typing the phrase each time, I created an AutoCorrect entry sbs.
I can then type sbs in any email or Word document and as I press the space bar, step-by-step instructions appears. I do something similar for One-on-One for which I created an AutoCorrect entry 1o1.
An AutoCorrect entry can be a few words or many paragraphs of text. I couldn’t find a definitive answer but the limit seems to be about 3,000 characters.
In recent versions of Microsoft Office all the programs use the same AutoCorrect file so you can use the entries you create in Word, Outlook, Excel or PowerPoint.
When creating AutoCorrect entries you want something that is easy to remember but make sure the entry isn’t a word or abbreviation you may use.
For instance, if I used step for my step-by-step instructions AutoCorrect entry, then every time I used the word step in a document or email, the substitution would automatically happen!